12 month contract
Financial Administration Officer
Level 2 - Practitioner
The Commercial Team is a centralised support capability that drives project delivery performance by supporting the Program Executive with standardised policies, processes and key commercial functions. The Team procures Services for the Program and manages the resultant commercial arrangements; ranging from single resources, under Time & Materiel (T&M) arrangements, to large System Integrator (SI) workforces under Fixed Price and T&M arrangements.
In close collaboration with other stakeholders, the members of your team will be responsible for planning, scoping, releasing and coordinating requests for tenders and tender evaluations; this may include leading or participating in negotiations with preferred tenderers. Your team will capture and administer commercial arrangements, including processing invoice payments in accordance with commercial agreements and Commonwealth directions. Your team will hold regular Vendor meetings, and help the Program Executive ensure outcomes are being achieved in line with commercial arrangements.
Find out what you'll be doing
The role’s responsibilities will include:
Invoice Processing – Verify deliverable/service has met contract terms (to be verified with a Commonwealth representative), invoice reconciliation, and process invoice payments on behalf of the Commonwealth.
Lodge and manage invoicing disputes, as may be required (from time to time).
On-boarding of new staff and other ad hoc administrative tasks e.g. booking of meeting rooms.ning advice and support to the Defence wide simulation community
Track, manage, and report on travel expenditure, working with other team members to ensure approvals are secured and appropriate bookings made.
Manage and coordinate correspondence received via the group mailbox on behalf of the Commercial team.
Purchase Order creation and maintenance – Create, maintain and correct Purchase Order information as required.
Assist with procurements and other commercial tasks as required.
Your Background & Experience
The ideal contractor will have demonstrated experience in:
2+ years administering purchase orders and processing invoices, with this experience being within a Commonwealth agency/department preferred.
Experience managing and tracking travel within a Commonwealth agency/department preferred.
Key Points for this Job
Daily rate negotiable
Minimum Baseline security clearance at the commencement of the contract but a Negative Vetting – Level 1 is preferred to provide support to certain aspects of the program.
2 x 12 month extension options