12 month contract

Financial Administration Officer

Level 2 - Practitioner

The Commercial Team is a centralised support capability that drives project delivery performance by supporting the Program Executive with standardised policies, processes and key commercial functions. The Team procures Services for the Program and manages the resultant commercial arrangements; ranging from single resources, under Time & Materiel (T&M) arrangements, to large System Integrator (SI) workforces under Fixed Price and T&M arrangements.

In close collaboration with other stakeholders, the members of your team will be responsible for planning, scoping, releasing and coordinating requests for tenders and tender evaluations; this may include leading or participating in negotiations with preferred tenderers. Your team will capture and administer commercial arrangements, including processing invoice payments in accordance with commercial agreements and Commonwealth directions. Your team will hold regular Vendor meetings, and help the Program Executive ensure outcomes are being achieved in line with commercial arrangements.

Job Overview

Find out what you'll be doing

The Role

The role’s responsibilities will include:

  • Invoice Processing – Verify deliverable/service has met contract terms (to be verified with a Commonwealth representative), invoice reconciliation, and process invoice payments on behalf of the Commonwealth.

  • Lodge and manage invoicing disputes, as may be required (from time to time).

  • On-boarding of new staff and other ad hoc administrative tasks e.g. booking of meeting rooms.ning advice and support to the Defence wide simulation community

  • Track, manage, and report on travel expenditure, working with other team members to ensure approvals are secured and appropriate bookings made.

  • Manage and coordinate correspondence received via the group mailbox on behalf of the Commercial team.

  • Purchase Order creation and maintenance – Create, maintain and correct Purchase Order information as required.

  • Assist with procurements and other commercial tasks as required.

Your Background & Experience

The ideal contractor will have demonstrated experience in: 

  • 2+ years administering purchase orders and processing invoices, with this experience being within a Commonwealth agency/department preferred.

  • Experience managing and tracking travel within a Commonwealth agency/department preferred.

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Key Points for this Job


Daily rate negotiable

Security Requirements

Minimum Baseline security clearance at the commencement of the contract but a Negative Vetting – Level 1 is preferred to provide support to certain aspects of the program.

Contract Extensions

2 x 12 month extension options

Service Benefits


Competitive salary packages


Job satisfaction


Work-life balance


Training & development

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Competitive salary packages

Job satisfaction

Training & development

Work-life balance