ACT

12 month contract

Office Support Coordinator

Level 2 - Practitioner

The Commonwealth seeks to engage an Office Support Coordinator to assist with support services such as scheduling meetings and monitoring mailboxes.

The Support Office Coordinator will be required to have great written skills and have previous experience with the use of Microsoft Office (Word, Excel, PowerPoint) for this role.

Job Overview

Find out what you'll be doing

The Role

The role’s responsibilities will include:

• Providing secretariat and support services to Meeting coordinators including scheduling meetings

• Monitoring group mailboxes, inboxes, file and direct mail communications

• Recording and presentation of minutes

• Drafting, reviewing and updating Standard Operating Procedures (SOPs)

• Providing a general Communications function including coordinating content for the D-ICT Intranet, SharePoint, and other collaboration tools used by the Directorate

• Arranging physical access and process access forms, account requests, and coordinate security account applications

Your Background & Experience

The ideal contractor will have demonstrated experience in: 

• Proven ability to provide authoring and writing services

• Use of Microsoft Office products particularly Word, Excel, PowerPoint

• Content creation for newsletters, intranet sites, or similar communications functions

• Coordinating activities related to Organisational Change Management

• Organising and managing meetings and related documentation

• Advanced tools such as MS Project, Visio, Sharepoint, and any other visualisation or modelling tools an advantage